✅ Purchase Order (PO) Workflow

CushionsERP has a Purchase Order (PO) module and can assist in semi-automated procurement when raw materials fall below minimum stock. Here's the breakdown:

Go to: Purchases > Orders > New Order

👇 Step-by-step:

1. Select Supplier
   • Must already be created (from Third Parties module)*
2. Choose Warehouse (if stock is managed)
3. Add Product Lines
   • Choose items from your product list
   • Quantity, price, and taxes are editable
   • You can also add:
     1. Free lines (e.g., custom text)
     2. Discount lines
4. Validate
   • Generates a PO number
   • Locks the PO from major changes
   • You can now download as PDF
5. Send to Supplier
   • Send via email or download PDF
6. Receive Goods
   • Use Create Reception button
   • System updates stock levels
7. Convert to Supplier Invoice
   • Once received, you can create an invoice from the PO

CushionsERP does not fully automate PO creation, but it provides tools to guide you in generating them based on stock alerts:

Step 1: Set Minimum Stock Go to: Products > Your Product > Stock Set:

• Desired stock level
• Minimum stock threshold

Step 2: Use “Replenishment” Tool Go to: Products > Tools > Replenishment

• This tool scans all products
  • If stock < minimum threshold:
    1. It shows which ones need restocking
• You can select lines and click:
  • Create Supplier Order(s)

✔️ CushionsERP will:

• Pre-fill PO for each supplier
• Suggest quantities based on reorder logic
• Allow you to edit and confirm

💡 You can even split orders by supplier automatically.

If you're using the Manufacturing module with BOMs:

• It can suggest purchases of components needed to produce finished goods, based on current stock.

For automatic PO generation, consider:

• External modules (e.g., AutoOrder, Low Stock Auto PO from Dolistore)
• Custom scripting via triggers/hooks