Narayani Help

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===== Chart of Accounts (COA) in CushionsERP =====

To create or manage your Chart of Accounts in CushionsERP, follow these steps:

==== 🧭 Step-by-Step: Creating a Chart of Accounts ====

=== 1. Activate the Double Entry Accounting Module ===
  * Navigate to: ''Home → Setup → Modules''
  * Locate and activate the **Accounting (double entry)** module

=== 2. Create a Chart of Accounts Model ===
  * Go to: ''Accounting → Setup → Chart of Accounts Models''
  * Click on ''+ New''
    * Provide a **Reference** (e.g., ''ID-COA-2025'')
    * Provide a **Label** (e.g., ''Indonesian COA 2025'')
    * Select your **Country** (e.g., ''Indonesia'')

=== 3. Add Accounts to Your Chart ===
  * Navigate to: ''Accounting → Setup → Chart of Accounts''
  * Ensure your newly created model is selected
  * Click on ''+ New'' to add accounts manually:
    * **Account Number**: e.g., ''1100''
    * **Label**: e.g., ''Cash''
    * **Group of Account**: e.g., ''Assets''
    * (Optional) **Parent Account**

=== 4. Import Accounts via CSV (Optional) ===
  * Make sure **Data Imports** module is activated:
    * Go to: ''Home → Setup → Modules'' and enable **Data Imports**
  * Go to: ''Tools → Import''
  * Choose **Chart of Accounts** as the import type
  * Upload your properly formatted CSV file
  * Follow the guided steps

=== 5. Configure Default Accounts ===
  * Go to: ''Accounting → Setup → Default Accounts''
  * Assign default accounts for:
    * Sales
    * Purchases
    * VAT
    * Bank accounts

=== 6. Set Up VAT and Tax Accounts ===
  * Navigate to: ''Accounting → Setup → VAT Accounts'' and ''Tax Accounts''
  * Configure applicable VAT and tax rates, and link them to appropriate accounts

=== 7. Link Accounts to Products and Services ===
  * Go to: ''Accounting → Setup → Products Accounts''
  * Assign income and expense accounts to your products and services

==== 📺 Visual Guide ====

For a visual walkthrough, see:

**7.2 Setup Chart of Accounts** -- //YouTube or internal tutorial video//

----

===== 🇮🇩 Indonesian COA Considerations =====

> I see there is a list of [Chart of Account Models] from the US, Europe, and Asia, but none from Indonesia. Could a different COA model be used for Indonesia? Is there any standard model?

**Answer:**

Yes, Indonesia follows a standardized Chart of Accounts (COA) format to comply with local financial and tax regulations. These include **Standar Akuntansi Keuangan (SAK)** and **SAK-EMKM** for MSMEs. Tax codes like **KLU**, **PPh**, and **PPN** must also be considered.

==== 🇮🇩 Common Indonesian COA Structure (Simplified) ====

^ Code ^ Account Group        ^ Description                          ^
| 1xxx | Assets              | Kas, Bank, Piutang, Persediaan       |
| 2xxx | Liabilities         | Hutang Usaha, Hutang Pajak           |
| 3xxx | Equity              | Modal, Laba Ditahan                  |
| 4xxx | Revenue             | Penjualan, Pendapatan Jasa           |
| 5xxx | Cost of Sales       | HPP, Beban Pokok Penjualan           |
| 6xxx | Operating Expense   | Gaji, Sewa, Listrik, Beban Umum      |
| 7xxx | Other Income/Exp    | Pendapatan/Beban Lain-lain           |
| 8xxx | Tax                 | PPN Keluaran/Masukan, PPh            |

This structure aligns with most Indonesian accounting software like Accurate, Zahir, or BeeAccounting.

==== ✅ Standards to Consider ====

  * **SAK (IFRS-based)**:
    * For companies regulated by **OJK**
    * Used in audited financial statements
  * **SAK-EMKM**:
    * For MSMEs
    * Simpler and cash-based
  * **Tax Reporting Compatibility**:
    * Accounts should link with PPN, PPh codes
    * Supports KLU & SPT (Annual Tax Report)

==== 📥 Importing an Indonesian COA into CushionsERP ====

Yes, you can import a standardized Indonesian COA using CSV.

  * Navigate to: ''Tools → Import → Chart of Accounts''
  * Prepare a CSV with columns:
    * **Account Number**, **Label**, **Parent**, **Type**, **Model**
  * Create a COA Model (Indonesia) at: ''Accounting → Setup → Chart of Accounts Models''
  * Link the imported accounts to this model

==== ⚠️ Important Tip ====

If you're using CushionsERP for Indonesian tax compliance (e.g., **VAT reporting**, **e-Faktur**), further customization may be necessary:

  * Custom reports
  * Manual mapping to e-Faktur and **SPT PPN** templates